10 Best Small Business Printers 2025 in the United States

The HP OfficeJet Pro 8125e is a solid choice for small businesses or home offices needing a versatile all-in-one printer. It offers respectable print speeds with up to 20 pages per minute in black and 10 ppm in color, which is suitable for daily document tasks though not the fastest for high-volume printing. Print quality is good, especially for business documents and colorful presentations, thanks to its high-resolution color printing capability.

Paper handling is convenient, featuring a 225-sheet input tray and an automatic document feeder, which helps when scanning or copying multiple pages. Duplex printing is automatic, allowing you to print on both sides of the paper without manual effort—this saves time and reduces paper use. Connectivity is flexible with options like dual-band Wi-Fi, Ethernet, USB, and Apple AirPrint, so you can print from various devices including smartphones, which is useful for modern workflows. The printer includes a 2.7-inch touchscreen that makes navigation straightforward and user-friendly.

The Instant Ink subscription is included free for three months, helping to lower ongoing ink costs after which a paid plan is required. Using only HP cartridges with chips is mandatory, which may limit third-party ink savings. Additional benefits include security features to protect your data and a design made with recycled materials. It is a bit on the heavier side, and some users might find its print speed limiting if printing large volumes frequently. While the touchscreen is handy, its small size might not suit everyone. This printer presents a reliable, feature-rich option that balances quality and convenience for small business needs, especially if you value wireless printing and eco-friendliness.

The HP Color LaserJet Pro MFP 3301sdw is a versatile all-in-one printer that serves the needs of small businesses well. It boasts impressive print speeds of up to 26 pages per minute for both black and color documents, making it efficient for busy office environments. The print quality is sharp and vibrant, especially with the next-generation TerraJet toner, which enhances color performance.

This model is designed for productivity, featuring automatic duplex printing and a 250-sheet input tray, which is great for reducing paper wastage and the frequency of reloading. The built-in auto document feeder is a nice touch for scanning and copying multiple pages in one go. In terms of connectivity, the printer supports dual-band Wi-Fi, allowing for reliable wireless printing, and it includes options for USB connections as well.

On the security front, the HP Wolf Pro Security feature is a significant advantage, providing a layer of protection against cyber threats, which is increasingly important for small businesses. Additionally, the printer comes with an intuitive mobile app that makes it easy to manage printing tasks from smartphones, adding to its convenience. However, this printer weighs in at 37.7 pounds, so it might be cumbersome to move around if needed. The reliance on HP's specific toner cartridges can also be a drawback; while the print quality is high, the cost of consumables might add up over time, especially if printing in volume.