10 Best Hp Printers For Small Businesses 2025 in the United States

The HP OfficeJet Pro 8125e is a versatile all-in-one inkjet printer designed for small business or home office use, especially if you need good color printing for reports, presentations, and flyers. It offers decent print speeds with up to 20 pages per minute for black and 10 for color, which is reasonable for typical office tasks but may feel a bit slow if you print large volumes frequently. Print quality is good, delivering sharp text and vibrant colors thanks to high-resolution technology.

Paper handling is user-friendly with a large 225-sheet input tray and an automatic document feeder for scanning or copying multiple pages easily. Duplex (double-sided) printing comes standard, helping save paper and reduce costs. Connectivity options are flexible, supporting wireless dual-band Wi-Fi, Ethernet, USB, and even mobile printing through the HP app, making it easy to print from phones or tablets. The monthly duty cycle suits moderate workloads typical for small offices.

This printer works only with HP-branded cartridges, which could be more expensive, but the included 3 to 6 months of Instant Ink subscription helps keep initial costs down. The touchscreen interface is large and intuitive, simplifying navigation. For users needing a reliable, eco-conscious printer with solid color output and wireless convenience without ultra-fast printing or heavy-duty volume, the OfficeJet Pro 8125e represents a sound choice.

The HP Color Laserjet Pro MFP 3301sdw is a versatile all-in-one printer, designed specifically for small businesses. It offers a solid print speed of up to 26 pages per minute (ppm) in both color and black, which is efficient for a busy office environment. The print quality is enhanced with TerraJet toner, ensuring vivid and professional-looking documents.

This model supports automatic duplex printing, saving time and reducing paper usage. It also includes a 250-sheet input tray and an automatic document feeder, which can handle larger print and scan jobs without frequent reloading. Connectivity options are robust, featuring dual-band Wi-Fi with self-reset for consistent wireless performance, along with USB for wired connections. The HP app further enhances functionality, allowing you to print, scan, and copy directly from your smartphone.

Security is a strong point with the inclusion of HP Wolf Pro Security to protect your data against cyber threats. Sustainability is considered, with Energy Star and EPEAT certifications, and the ability to recycle toner cartridges at Staples stores. However, the cost of consumables like the Original HP 218A and 218X toner cartridges can be relatively high, impacting long-term operating costs. Additionally, the printer, weighing 37.7 pounds, might be bulky for very small office spaces. The HP Color Laserjet Pro MFP 3301sdw is a capable and reliable choice for small businesses that need a robust, secure, and high-quality all-in-one printer.

The HP LaserJet Pro MFP 3101sdw is a solid choice for small businesses and teams needing a reliable black-and-white laser printer. It delivers fast printing speeds of up to 35 pages per minute, which helps keep up with typical office workloads without much delay. The print quality is professional, with a sharp 1200 x 1200 dpi resolution, ideal for text-heavy documents and reports. Paper handling offers convenience with a 250-sheet input tray and a 50-sheet automatic document feeder, so you can print, scan, or copy multiple pages without constant refills. Duplex (two-sided) printing is automatic, saving paper and making double-sided documents easy to produce.

Connectivity is versatile, including wireless Wi-Fi, Ethernet, USB, and support for printing from smartphones or tablets, which suits offices with various device types. The printer supports common paper sizes up to legal size (8.5 x 14 inches). Its robust build and HP’s reputation suggest it can handle moderate office demands comfortably. One thing to note is that it only works with HP toner cartridges that have specific chips, which may limit third-party toner options and potentially increase running costs. Despite this, its energy consumption is reasonable for a laser printer, and it comes with a one-year warranty for peace of mind.

This all-in-one printer also scans and copies, adding extra office functionality in a compact size. If your small business mostly prints monochrome documents and needs dependable, professional results with flexible connectivity, this model fits well. However, if color printing or lower consumable costs are priorities, you might want to explore other options.